YW Activity Plan: Leadership & Project Management

Prepared by Laura Durham

PURPOSE:
Being a leader is something we all have within us. Whether it is taking the lead role in a group assignment for school, managing a project at work, church, or even at home, management skills are essential to a job well done. Those who can lead can make a difference – and have a step up when it comes to opportunity.

OBJECTIVES:

  1. To help young women identify the qualities of an effective leader.
  2. To build confidence in the young woman’s ability to take the lead role in any given situation.
  3. To provide the skills needed to effectively and efficiently lead a project from beginning to end.

PERSONAL PROGRESS:

Good Works: #6

Knowledge: #7

Value Projects as appropriate

PLAN AHEAD:

This activity is a good opportunity to plan some events you have coming up such as service projects, girl’s camp, young women activities, firesides, Young Women in Excellence, New Beginnings, etc. If you are prepared to let the young women take an active role in planning these activities, prepare a sheet for each activity and include what is required to make it a reality. The sheet should include the name of the project manager, the team member names, and a list of items needed for that event. You may also want to provide a list of qualities that make a good leader and words of encouragement to provide each girl as they take the lead in projects and management. If you’d like to assign your leaders beforehand you can, or you can leave blanks and let the girls decide once you’ve put them into groups.

INTRODUCTION:

Project management is the application of processes, methods, knowledge, skills, and experience to achieve the project. Managing a project not only means seeing a project from start to finish, but being a leader and taking accountability for the finished product. Good and effective leaders are needed at school, at work, and at home. If you can lead and manage a project well, you will find that you become a valuable resource to those around you as they look to you for advice and give you responsibilities that bring opportunity and advantage.


ACTIVITY

Leadership Qualities

  • Discuss the different leaders your young women have in their lives (whether at church, school, work, or in the community. Ask them what qualities make a good leader and what qualities make a bad leader. Examples of good qualities can be good listener, respectful, ability to communicate a message clearly, integrity, responsible, etc. Bad qualities include selfish, doesn’t share in success, mistrustful, micro-manages, doesn’t ask for help, poor communicator, etc.
  • It’s important to emphasize that leaders don’t have to be extroverted, charismatic, or popular. Leaders can be quiet and understated as well. Everyone can be a leader and attract a loyal group of followers. Use examples of women to cover all spectrums of personalities/leadership styles such as Margaret Thatcher, Joan of Arc, Harriet Beecher Stowe, Susan B. Anthony, Mother Theresa, Rosa Parks, Malala Yousafzai, etc.

Project Phases

  • There are many resources that have information on different phases required to complete a project. A few links are provided below if you want to develop your own project plan, but some of the more common phases are the following:
    • Initiate: identify the project scope and who is needed to help make that happen. Contact all those people and ask them if they are willing to help you with the project.
    • Plan: Develop a detailed schedule laying out when each step of the process should be completed. Assign roles to those who agreed to be part of the project and provide them with a clear roadmap with each person’s responsibilities.
    • Execute: Hold conversations with individuals and keep open communication with them as they complete their tasks. Be clear in your expectations and offer assistance as needed. Be sure to give encouragement, demonstrate trust, and share accountability.
    • Close & Celebrate: The leader is accountable to tie any loose ends and congratulate their team on a job well-done.

Things to Consider:

  • Budget
  • Resources
  • Timeline/Schedule
  • Flexibility
  • Distractions

Planning Exercise
Depending on how many girls you have at the activity, divide them into groups of 4 or 5, giving each group a real project or event to plan that will take place in the coming months. It can be an upcoming service project, young women’s activity, fireside, etc. The project should be laid out with what is needed. For example, if the girls are planning a fireside they will need to find a location, a speaker, a musical number, make assignments for prayers, refreshments, setup, clean up, etc. You can have them assign a project manager and have the manager delegate responsibilities. This would also be a good opportunity for any of the young women to work on a personal progress project they wish to complete (the projects require 10 hours of prep. and planning). Have enough adult leaders oversee each group and be available to answer questions and guide the project manager to take an active role, and ensure the other girls respect her role as leader. Allow at least 25 minutes for them to plan, exchange information, etc.

WRAP UP:

Gather the girls for a discussion and possible sharing of each other’s projects and who they have working on what. Have them talk about what they have planned, their vision for the project, and what they still need to do to complete their goals. Have the project managers discuss which leadership skills they implemented and have them compliment the individuals on their time for their contribution. Remind the girls that with God’s help, we can all be great leaders and achieve the things that are required of us. God increases our capability as we move forward and trust in him.

QUOTES:

“Don’t worry about how inexperienced you are or think you are, but think about what, with the Lord’s help, you can become.” – Henry B. Eyring

“True leaders understand that leadership is not about them but about those they serve. It is not about exalting themselves but about lifting others up.” – Sheri L. Dew

“God does not begin by asking our ability, only our availability, and if we prove our dependability, He will increase our capability.” – Neal A. Maxwell

 

RESOURCES:

LDS Manual Principles of Leadership (See pages 11 & 12 of PDF)

Project management phases

Strategies of Successful Project Management

Bios of General Relief Society, Young Women’s, and Primary Presidencies & Board Members

2 Comments on “YW Activity Plan: Leadership & Project Management

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